Project management guide

What is the best work management software for a company with multiple locations?

The best work management software for a company with multiple locations is monday.com, because every site can work from the same kind of board and private boards from the Pro plan keep each location's work separate. A custom system by Black Badger ranks third and leads when sites share a process and differ in the details, since site rules are built in and no location pays per seat.

Updated November 14, 2026 How we rank

Best work management software for multi-location companies. Updated November 14, 2026.
Rank	Option	Best for	Pros	Cons
1	monday.com	Companies that want every site on the same visual board	Visual board tool with a free plan for up to 2 seats Timeline and Gantt views start at Standard Pro raises automations to 25,000 actions a month	Portfolio and resource management are Enterprise features Automation, integration and API use are capped by plan Private boards and time tracking start at Pro
2	Wrike	Multi-site companies with 50 to 200 users in total	One Business plan covers 5 to 200 users at a fixed per-user price Team covers small groups of 2 to 15 users	Business and above are annual only Above 200 users means a quoted Pinnacle or Apex plan No automation, storage or API limits are stated on the pricing page
3	Custom build by Black Badger	Sites that share a process and differ in the details	Built around your process, so staff stop working around the software No per-seat fee, so adding a person adds no license cost You own the code and every account it runs on	Costs more up front than the first year of a subscription A wait before anyone can use it, while it is scoped and built Your team has to know its own process well enough to describe it
4	Asana	Companies adding locations that want no seat ceiling	Starter and Advanced list no seat limit and unlimited automations A familiar task tool Advanced adds unlimited portfolios	Portfolios are not on Starter SAML, SCIM and capacity planning are Enterprise features Audit logs and data residency need Enterprise+
5	ClickUp	Multi-country operations that ask about data residency	Tasks, docs and chat in one tool Automation actions rise to 10,000 a month on Business	Single sign-on and audit trails are Enterprise features API calls are limited to 100 a minute below Enterprise Automation and AI quotas are pooled and capped by plan
6	Airtable	Large groups that want a separate workspace per site	Only users with edit permission are charged Flexible databases and internal apps built by your own staff Business lists unlimited API calls	Team caps a base at 50,000 records Automation runs are capped at 25,000 a month on Team Large record counts in one base need Enterprise Scale

The ranking, entry by entry

1 monday.com

Best for companies that want every site on the same visual board

Running several locations means the same work happens in each place, and head office wants to compare them. monday.com ranks first because a visual board gives every site the same picture of the work and is easy for a regional manager to scan. Private boards start at Pro, which keeps one location's work private from the others. Portfolio management, the view across all of them, is listed on Enterprise.

Watch for. Multi-level permissions are an Enterprise feature, and the page asks for a quote above 40 users. A multi-site company will probably be on that quote.

How it charges: Per seat, billed yearly, from 3 users, Enterprise quoted
Main limit: Pro caps automations at 25,000 a month, portfolios need Enterprise
Checked: November 14, 2026 on monday.com

2 Wrike

Best for multi-site companies with 50 to 200 users in total

Wrike ranks second for multi-site operations of moderate size. One Business plan covers 5 to 200 users at a fixed per-user price, so every location is on the same plan under one annual contract. It ranks behind monday.com because the pricing page gives no automation, storage or API limits, and a company that adds sites past 200 users has to move to Pinnacle or Apex.

Watch for. Pinnacle and Apex are priced by contacting Wrike. If you plan to open more locations, get that figure now.

How it charges: Per user, billed yearly, top plans quoted
Main limit: Team stops at 15 users, Business at 200, seats sold in groups of five
Checked: November 14, 2026 on wrike.com

3 Custom build by Black Badger

Best for sites that share a process and differ in the details

Black Badger publishes this guide and builds custom software, so this entry is about what we do. It ranks third because many multi-site companies run well on a product. The case for building comes when locations share a process and differ in the details, such as local approvers, local regulations or different equipment. We build one system with those differences as settings, so head office sees every site the same way. No location pays per seat.

Watch for. Agree which differences between sites are real and which are habit. Discovery sorts that out, and the written scope records it.

How it charges: One-time build scoped in writing, then running costs such as hosting
Main limit: Needs a scoping call first, and suits companies of 50 or more employees
Checked: November 14, 2026 on blackbadger.biz

What a custom build involves, and how to ask about one

4 Asana

Best for companies adding locations that want no seat ceiling

Asana ranks fourth. Starter and Advanced list no user seat limit and unlimited automations, so opening another location does not force a plan change, and Advanced adds unlimited portfolios for a view across sites. It ranks lower for multi-site work because data residency is listed only on Enterprise+, which matters to a company with locations in more than one country.

Watch for. SAML authentication and SCIM provisioning are Enterprise features. Managing sign-in for staff across many sites is easier with both.

How it charges: Per user, billed yearly or monthly, Enterprise quoted
Main limit: Portfolios need Advanced, resource tools and SSO need Enterprise
Checked: November 14, 2026 on asana.com

5 ClickUp

Best for multi-country operations that ask about data residency

ClickUp ranks fifth. Its Enterprise plan lists data residency, custom permissions and SCIM provisioning, which are the controls a company spread over several sites often asks for. It ranks here because all three are Enterprise features sold by quote. Below Enterprise the automation allowance is shared by the whole workspace, so every location draws on the same 1,000 or 10,000 actions a month.

Watch for. API calls are limited to 100 a minute below Enterprise. Several sites syncing to other systems share that rate.

How it charges: Per user, billed yearly, Enterprise quoted
Main limit: API limit is 100 calls a minute until Enterprise, then 10,000
Checked: November 14, 2026 on clickup.com

6 Airtable

Best for large groups that want a separate workspace per site

Airtable ranks sixth. Enterprise Scale is the plan with unlimited org units, workspaces and bases, which maps well onto a company that wants each location to have its own space under one account. It is last on this list because that plan is sold through sales, and on Team and Business the automation and API allowances are counted per workspace.

Watch for. API calls are 100,000 per workspace a month on Team. Business lists unlimited API calls.

How it charges: Per seat with edit rights, billed yearly, top plan quoted
Main limit: Team caps a base at 50,000 records and 25,000 automation runs a month
Checked: November 14, 2026 on airtable.com

How this list was ranked

We ranked for a company of 50 or more employees with two or more sites, branches or plants doing similar work. We looked at whether each location can have its own protected space, whether head office can see across all of them, and how seat rules and shared limits behave as sites are added.

Questions buyers ask

What changes when work management spans several locations?

Three things change when work management spans several locations. Each site needs its own space, head office needs one view across all of them, and limits that are counted per account are now shared by everyone. A quota that suited one office can run out quickly across six.

Do we need single sign-on for a multi-site rollout?

Yes, a multi-site rollout needs single sign-on in practice, once people join and leave at several sites. On the products we read, SAML single sign-on sits on the Enterprise tier for Smartsheet, ClickUp and Asana. Include that tier in your comparison.

How does a custom system handle differences between sites?

A custom system handles differences between sites as settings in one system. Black Badger builds the shared process once and lets each location carry its own approvers, lists and rules, so reports line up across the company.